Annual Meeting StatusAfter careful consideration, the SSR has decided to cancel the 2020 SSR Annual Meeting in Ottawa, Canada.
The SSR Program Committee and SSR Business Office is working on hosting a 2020 Trainee Competition and Virtual Poster Session July 6th -12th. We ask that all applicants log back into their accounts and declare whether they would like to participate in the 2020 Trainee Research Competition and Virtual Poster Session or decline participation and withdraw their submission. View SSR President's Message on the 2020 Annual Meeting Cancellation
You can log back in and declare your status HERE. Once you are logged in, you will see a 'Needs Attention' prompt under My Applications. Click on the 'Needs Attention' and you will be able to declare your status by clicking 'Open' next to the abstract title. PLEASE NOTE: if you submitted more than one abstract, you will need to declare your status for each one. The deadline to declare your status is May 1st. Any abstracts not declared by May 1st will be automatically withdrawn.
For applicants who applied for the Trainee Merit Awards and the Trainee Travel Awards, the Awards Committee and Trainee Affairs Committee will still be selecting award winners. 2020 winners will be recognized at the 2021 SSR Annual Meeting and will receive the monetary award if the awardee attends the 2021 Annual Meeting. If awardees will not be able to attend the 2021 Annual Meeting, awardees will be mailed a certificate but will not be receiving the monetary award.
Late Breaking Abstracts SSR is still accepting Late Breaking Abstracts for participation in the Virtual Poster Session. The deadline to submit is May 1st. Late Breaking abstracts will not be eligible for awards.
The SSR Program Committee welcomes abstracts reporting new basic, clinical, and/or translational research findings in the field of reproduction. You do not need to be a Member of SSR to submit an abstract. There are no restrictions on species investigated. Please adhere to all rules for the submission and format of abstracts. Failure to comply may be cause for rejection. You may be first (presenting) author of no more than two abstracts, although you may be a co-author on as many abstracts as you wish.Confirmation of SubmissionAll authors of each abstract will receive an automated e-mail confirmation containing a submission ID number.
SSR Program AssignmentsThe SSR Program Committee will review each abstract for scientific merit and content. Most abstracts will be presented as posters; up to 70 abstracts will be selected for oral presentations in concurrent Symposia and up to 70 abstracts will be selected for Flash Talks (2 minutes; see below). Invited speakers will have a separate abstract submission process and will receive notification at the time the site is open to upload invited abstracts.
At submission, you must choose the two most appropriate categories for your presentation from the following list:
We will also ask you to indicate if your abstract pertains to Translational Medicine, In Vitro Organogenesis, or Fertility as a Marker of Health.
You must indicate whether or not you would be willing, if selected, to give an Oral Presentation or Flash Talk. Choosing an oral presentation or flash talk does NOT ensure you will be selected for an oral or flash talk. Members of the Program and Awards Committees, as well as invited reviewers, will review all submitted abstracts. Outstanding abstracts that fit the topic of specific Symposia will be selected by the Program Committee for oral presentation.
Posters: All posters will be presented at their scheduled times during morning poster sessions. Poster presenters are encouraged to provide an audio description of their posters that attendees can access by scanning a QR code on the poster. Poster presenters may also use a QR code for any supplemental information, including audio description, multimedia files, statistical data, jpeg of the poster, etc. This supplemental data is for attendees only and will not affect awards evaluation.
Poster Flash Talks: Poster Flash Talks will highlight the poster and be limited to a maximum of two slides. The title, authors, affiliations, and abstract number must be included in the flash talk slides. Flash talks are strictly limited to two minutes in length.
Education and Research Resources Posters: The SSR Program Committee encourages presentations on teaching methodologies, databases, and resources of interest to the reproductive biology community. These abstracts will be considered for poster presentation only. Submissions in this topic area will not count against the abstract limit for research presentations (i.e., you may present [be the first author of] both a research and an education and research resources abstract). Please contact the SSR Business Office if you have questions.
All Abstracts Must Be Submitted OnlineThe submission deadline is 11:59 PM (EST) on February 17, 2020. Please see the Submission Procedures below for specific instructions. You will be able to save your submission-in-progress in the system; however, the submission must be completed and uploaded by the submission deadline.
Notification of AcceptanceAll authors will be notified by e-mail of the SSR Program Committee's decision regarding acceptance of the abstract approximately 6–7 weeks after the abstract submission deadline. For information about visas and/or formal letters of invitation, please visit the SSR Annual Meeting Site
PublicationThe SSR no longer publishes abstracts in a special issue of its journal, Biology of Reproduction. The abstracts will be available electronically for download to Annual Meeting participants on the SSR web site, and in the annual meeting app.
Rules Governing Submission of Abstracts
1. General Requirements: Data and conclusions presented at the meeting must be based on the same research described in the submitted abstract. It is expected that the abstract and presentation will contain new and unpublished information.
2. SSR Membership: Membership in SSR is not a prerequisite for submission of an abstract. (Note: SSR Trainee Membership is a prerequisite for consideration for the SSR Trainee Travel Award, Trainee Research Awards, USDA–NIFA–AFRI Merit Awards, and Lalor Foundation Merit Awards).
3. Authorship: An individual may be first (presenting) author on no more than two abstracts. An individual may be selected to present only one abstract as an oral talk at the meeting and abstracts not selected for oral presentation will be expected to be presented by the first author as a poster. However, an author's name may appear on multiple abstracts as a co-author. Every author must have a unique e-mail address at which they may be contacted. All authors will be notified when the abstract is submitted, as well as of the committee’s decision of acceptance/rejection, and mode of presentation (oral/flash talk/poster). Please remember to contact co-authors prior to submission. The SSR Business Office will check first authors prior to review and will contact you if you are listed as first author on more than two abstracts; you will be asked to either confer with your co-authors and change the first author of the abstracts over the limit of two (requiring the new first author to confirm expected attendance at the Annual Meeting) or you will be asked to withdraw abstracts in excess of the limit of two. The Program Committee will not make this choice for you.
4. Presentation: The first author must present the abstract. Any exception must be approved by the Chairs of the Program Committee more than one week prior to the start of the meeting. Only an existing co-author of the abstract will be considered an acceptable replacement, and that co-author cannot be presenting another oral presentation at this meeting (with the exception of a flash talk). Each co-author must agree in principle with the information and conclusions contained within the abstract.
5. Meeting Attendance: Submission of an abstract constitutes an agreement that the presenting author will attend the meeting to present the abstract if the abstract is accepted. The presenting author must register for the Annual Meeting before the registration deadline. If the presenting author has not registered by this deadline and is chosen for an Oral Talk or for a Poster Flash Talk presentation, the meeting staff will attempt to contact the author. If the presenting author does not respond in a timely manner, another abstract will be chosen for oral presentation or flash talk.
6. Certification: The presenting author must certify that the conditions for submission have been satisfied and that all animal and human welfare and ethical considerations have been met. Abstracts that violate these ethics will be rejected.
7. Content: Abstracts must be written in clear, concise, and grammatically correct English. The body of the abstract must contain the following:
Please view the sample abstracts document for layout and formatting examples. Financial support may be listed at the end of the abstract but is not required. Do not use headers (e.g., objectives, methods) in your abstract. Do not put in any paragraph breaks. Do not use phrases such as "will be discussed" or "will be presented." Avoid abbreviations and acronyms, and do not cite references. Do not include tables or figures. Abstracts may not contain any type of advertising or logo, including trademark and copyright symbols.
Nomenclature: The SSR requires use of approved gene and protein nomenclature. Please refer to the Nomenclature Guidelines and Requirements for the Society's journal, Biology of Reproduction, for specific instructions for gene/protein names/symbols and correct formatting.
8. Format: Presentation Title: The title cannot exceed 150 characters. Type the title in lower case with initial letters capitalized (title case). Please use appropriate ending punctuation (period/full stop or question mark). Special characters (e.g., Greek characters) will be retained in the title. Do not use any formatting for genetic or scientific nomenclature such as superscripts, subscripts, bold and italics, they will not be retained.
9. The Abstract—excluding title, authors, and affiliations—may not exceed 500 words. It is recommended that abstracts be created in a word processing program, then cut and pasted into the display box provided on the abstract site.
10. Competitions: Individuals wishing to be considered for the SSR Trainee Travel Award or SSR Trainee Merit Awards (SSR Trainee Research Awards, USDA–NIFA–AFRI Merit Awards, and Lalor Foundation Merit Awards) must indicate their eligibility at the time the abstract is submitted, be fully qualified to compete for each award indicated, and, as presenting author, have played a major role in the design and execution of the experiments described, analysis of the data, interpretation of the results, and writing of the abstract. The Awards Committee will select finalists on the basis of an evaluation of the abstracts submitted for competition. Please read the Travel Grants and Fellowships and Trainee Merit Awards pages for further details. NOTE: Finalists in the Trainee Poster Competition may be selected for a Poster Flash Talk in a Symposium but must present for the competition and Awards Committee Review in one of the regular poster sessions.
11. Withdrawal: If an abstract must be withdrawn, written notice of withdrawal—signed by the presenting author—must be submitted (by fax, e-mail, or regular mail) to the SSR Business Office. This notice must state the reason(s) for withdrawal of the abstract and attest that all authors agree that the abstract must be withdrawn. All authors will receive a written confirmation of the withdrawal by e-mail. Notification of withdrawal of an abstract must be received not later than 1 week prior to the start of the annual meeting.
12. Disclosure of Affiliations and Conflicts of Interest: Each author must disclose any financial, personal, or professional relationships with other people or organizations that could reasonably be perceived as conflicts of interest or as potentially influencing or biasing their work. Author(s) disclosure(s) must appear on the oral abstract presentation slides or poster presentation board.